Task Assignment Diagram

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Keep Tasks in-Sync with User Stories, PERT Tasks and EA activities

People often complain data inconsistency among tools and platforms. For example, information entered into EA tool needed to be re-entered elsewhere for other purposes such as project management tool and then to task management tool. Perhaps, they are not all exactly in a "task" form but, they are "activities" in a TOGAF ADM development phase, a task shape in PERT chart, or a user stories in a sprint. But the user story in the sprint is a piece of work to be assigned in the Task Manager. Likewise, an activity in the phase of TOGAF ADM is also a task which is responsible by a member as task. We allow you flexibly assign those different forms of thing to be ultimately assigned as a task. Here are some use cases:

  • Synchronize user stories as tasks
  • Synchronize tasks in PERT Chart as tasks
  • Synchronize activities in TOGAF ADM phase as tasks

Typically, once tasks are entered into a schedule, people are assigned to work on them. After all, projects don’t get done by themselves.

  1. In the Gantt Chart, go to the Resource Names column.

  2. Click the arrow and pick the people to work on the task.

  3. If you don’t see the name of the person you want to assign, enter a new name.

If you don’t see any names in the list, then no one has been added to the project yet. Either enter a new name in the column, or add resources to your project before assigning them to work on tasks.

To add resources like equipment and materials, see Add and assign material resources to tasks.

In Project Professional 2016, some resources may require approval from a resource manager. If you're connected to Project Online, there may be some resources that require you request a resource engagement before the resource can be used on your project. Project shows this indicator if you need to request an engagement. An engagement is an agreement between a project manager and a resource manager, to allow a specific resource to work on a project for a certain period of time, at a certain percentage of that resource's time, or for a certain number of hours.

Got a lot of people assigned to a task?

If you have a single task with a lot of people assigned, making changes in the Resource Names column may not work. This column can only handle 256 characters, and you may hit that limit if you have a lot of resources assigned to a task.

For tasks where you need a lot of resources assigned, it’s best to make your assignments, and make changes to those assignments, in the Task Information dialog box.

  1. With the task selected, click Task > Properties > Information.

  2. On the Resources tab, you can assign a longer list of resources to the task, without running into that 256 character limit on the Resource Names column.

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